FREQUENTLY ASKED QUESTIONS

TRAFFIC AND PARKING INFORMATION

EXPECT ROAD CLOSURES AND TRAFFIC TO BE REROUTED FOR PARADE AND EVENT

Frontier Park is the location for the 2017 Prosper Christmas Festival and Rotary/Lions Club Christmas parade, as construction is expected in downtown Prosper. Please expect temporary road closures and limited access in and around the park, including:

Frontier Parkway, between the two park entrances, will be closed from 1:15pm to 3:30pm in preparation for the parade.

All park entrances will close at 2:15pm and reopen after the parade (about 3:00pm). During the time the park entrances are closed for the parade, cars will be temporarily rerouted to Prosper High School.

Public parking will be accessible via the western park entrance (enter from the North Dallas Tollway) prior to 2:15pm and after 3:00 pm (when the parade is over) until the lots are full.

Park entrances will reopen about 3:00 pm after the parade. At that time, public parking will reopen via the western park entrance accessible via the Dallas North Tollway until the lot is full. 

VIP, Sponsor and Merchant parking will be accessible via the eastern park entrance (enter from Coleman Street or Talon).

To watch the parade, you will need to be inside the park by 2:00 pm.

PLAN TO TAKE THE SHUTTLE

A free shuttle will run to and from Frontier Park from Prosper High School on this schedule: 1:00pm-2:15pm;  3:00pm-5:30pm;  6:15pm-close. There will be no access to the park from 2:15pm until after the parade finishes (about 3:00pm).

For general parking information, see TRAFFIC and PARKING.

SPONSORS’ FAQs

What time is booth set and take down?
Set up may begin no earlier than 9:00am. Sponsors must check in by 12:00pm/noon. All vehicles must be relocated to
the assigned parking area by 1:00 pm. Those not checked in by noon may have their booth space reassigned or be denied entry. 

Dismantling may begin after 6pm and must be completed by 9pm. Cars will be allowed back in only after pedestrians and busses have left the area. “Dismantling” includes tearing down your booth and removing trash and litter.

What is the event date, time and location?

The event will be held outdoors on Saturday, December 2, 2017, 3-6pm, near the soccer pavilion at Frontier Park, 1551 Frontier Pkwy in Prosper.

Is there a bad weather policy?

The Prosper Christmas Festival is a rain or shine event. However, if the weather becomes severe or threatening, Town officials will make a final determination. If the event is postponed or cancelled due to weather, no refunds will be issued. The severe weather “rain date” is Saturday, December 9, 2017.

Do I need additional insurance coverage?

Yes, for the duration of the event, all participants in the Prosper Christmas Festival, including vendors and sponsors, are required to list the Town of Prosper, 121 W. Broadway, Prosper, TX 75078, as an ADDITIONAL INSURED on their insurance policy. The Town requires a copy to be provided with your application in order to be considered for participation. You are encouraged to check with your insurance agent or broker, or an independent contractor specializing in this area, for details about this additional coverage.

The Town of Prosper minimum liability insurance requirements for vendors are:

  • Liability And Medical Expenses – Limit $1,000,000 per occurrence
  • Products or Other Than Products – Limit $1,000,000 per occurrence
  • List Town as “additional insured.”

Why do I need additional liability insurance? 

As a concessionaire, exhibitor or vendor, specialty vendor insurance can help protect you against lawsuits. Your business will be protected against bodily injury and property damage claims that may arise from operations, premises, products, completed operations, advertising or personal injuries.

For more information about Certificates of Insurance, contact your Insurance Agency or a company specializing in vendor, exhibitor, or special event insurance.

Are space heaters and personal generators allowed in my booth?  No, they are prohibited.

Is there access to electricity in my booth?  Yes.

How are sponsor space locations determined?

Booth locations are allocated at the discretion of the festival staff. Applications are considered by sponsorship level, on a first-come, first served basis. You will receive written confirmation via email when your application has been approved.

Does an application guarantee a booth space?

An application is considered complete when the paperwork has been submitted and approved and payment has been received.

May I have a Santa Claus in my booth?

The Town of Prosper has the exclusive right to select the Santa Claus for the festival who shall be the sole Santa Claus at the event.

Whom may I contact with questions?  Julie Shivers, Recreation Services Coordinator:  julie_shivers@prospertx.gov or 972-569-1064.

VENDORS’ FAQs

What time is booth set and take down?
Set up may begin no earlier than 9:00am. Vendors must check in by 12:00pm/noon. Vehicles must be relocated to
the assigned parking area by 1:00pm. Those  checked in by noon may have their booth space reassigned or be denied entry. 

Dismantling may begin after 6pm and must be completed by 9pm. Cars will be allowed back in only after pedestrians and busses have left the area. “Dismantling” includes tearing down your booth and removing trash and litter.

What is the event date, time and location?

The event will be held outdoors on December 2, 2017, 3-6pm, near the soccer pavilion  at Frontier Park, 1551 Frontier Pkwy, Prosper, TX. The Prosper Christmas Festival is a rain or shine event. However, if the weather becomes too severe to conduct the event, there will be no refunds. Town officials will make the final determination. Severe weather rain date is Saturday, December 9, 2017.

Do I need additional insurance coverage?

Yes, for the duration of the event, all participants in the Prosper Christmas Festival, including vendors and sponsors, are required to list the Town of Prosper, 121 W. Broadway, Prosper, TX 75078, as an ADDITIONAL INSURED on their insurance policy. The Town requires a copy to be provided with your application in order to be considered for participation. You are encouraged to check with your insurance agent or broker, or an independent contractor specializing in this area, for details about this additional coverage.

The Town of Prosper minimum liability insurance requirements for vendors are:

  • Liability And Medical Expenses – Limit $1,000,000 per occurrence
  • Products or Other Than Products – Limit $1,000,000 per occurrence
  • List Town as “additional insured.”

Why do I need additional liability insurance? 

As a concessionaire, exhibitor or vendor, specialty vendor insurance can help protect you against lawsuits. Your business will be protected against bodily injury and property damage claims that may arise from operations, premises, products, completed operations, advertising or personal injuries.

For more information about Certificates of Insurance, contact your Insurance Agency or a company specializing in vendor, exhibitor, or special event insurance.

What if I do not have a product to sell?

All non-food vendor participants interesting in setting up a booth should complete the Merchant Vendor application.

Is there a bad weather policy?

The Prosper Christmas Festival is a rain or shine event. However, if the weather becomes severe or threatening, Town officials will make a final determination. If the event is postponed or cancelled due to weather, no refunds will be issued. The severe weather “rain date” is Saturday, December 9, 2017.

Is there an application deadline?

Applications are accepted through November 12, 2017. An application is considered complete after the merchant vendor application is submitted and approved and all fees are paid.

Where shall I park?

Vendor vehicles must be relocated to the assigned parking area as soon as unloaded or 1pm, whichever comes first. Vendors are allotted one (1) parking space each. Upon conclusion of the event, your vehicle will be allowed back into the event site for loading at the discretion of the Prosper Police Department.

How early may I dismantle the day of the event?

Dismantling may begin after 6pm only after pedestrians and busses have left the area. and must be completed by 9pm. “Dismantling” includes tearing down your booth and removing trash and litter.

What is the booth size and fee?

A craft/merchandise vendor booth is 10’x10’ (outdoor) for $60.

A non-profit organization’s booth is 10’x10” (outdoor) for $35.

What supplies do I need to bring?

Vendors are required to bring a canopy, table(s) and chairs. Feel free to decorate in the holiday spirit! Also, please be prepared to make change.

Are space heaters and personal generators permitted in my booth? 

No, space heaters and personal generators are prohibited.

Is there access to electricity in my booth?  Yes.

How are booth locations determined?

Vendor booth locations are allocated at the discretion of the festival staff on a first come, first served basis, depending on whether or not the applicant meets all requirements. Written confirmation will be sent via email when your application has been approved (after paperwork is received and payment has been made).

What type of merchandise may be sold?

Acceptable vendor merchandise includes original art, handcrafted items, and/or high quality gift items. Kits, novelty items, and ready-to-purchase items from discount retailers are not permitted, unless specifically approved.

Whom may I contact with questions? 

Julie Shivers, Recreation Services Coordinator:  julie_shivers@prospertx.gov

GENERAL FAQs

What is the event date, time and location?

The event will be held outdoors on Saturday, December 2, 2017, from 3-6pm, near the soccer pavilion at Frontier Park, 1551 Frontier Pkwy in Prosper.

Where shall I park?

Please plan to park at Prosper High School (301 Eagle Drive) and ride the free shuttle to and from the event. Due to construction in the area, public parking will be limited. To accommodate the parade, roads and entrances to Frontier Park will be closed to the public from 1:30pm until 3:30pm.

Will there be road closures to accommodate the festival?

Yes, the anticipated timeline is:

1:30-3:00pm:   Frontier Parkway will be closed between the west and east entrances.

2:15-3:00pm:   Both entrances of Frontier Park will be closed.

3:00pm (or when parade returns to Frontier Parkway):   Both entrances to Frontier Park will re-open. Buses will be allowed access to the Frontier Park east entrance.

3:30-4:00pm:   Frontier Parkway will re-open.

3:30pm:   Northwest parking lot will open for public parking.

Is this a dog friendly event?

Dogs are not prohibited, however please keep in mind that with the warm weather we are expecting a great turnout and crowds. If there is any concern with how the dog may behave in crowds with small children and food, it may be best to leave them at home for this event. Dogs are prohibited from being on the athletic fields or in the restrooms at the park.
 
Vendors and sponsors are not permitted to have a dog/s in their booth.

Is there a bad weather policy?

The Prosper Christmas Festival is a rain or shine event. However, if the weather becomes severe or threatening, Town officials will make a final determination. If the event is postponed or cancelled due to weather, no refunds will be issued. The severe weather “rain date” is Saturday, December 9, 2017.

Where is parking for participants in the Rotary Club/Lions Club Parade?

Parade participants are asked to park in the new parking lot on the northwest corner of the Frontier Park. This lot will be open from 1:00pm to 3:30pm for parade participants only. Parade entrants are asked to enter the staging area from Talon/Frontier Parkway heading WEST. The parade will begin at 2:30pm and loop around the park. For additional parade details, please contact the Prosper Rotary Club.