Prosper Christmas Festival | Prosper Christmas Festival -
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Frequently Asked Questions

TRAFFIC AND PARKING INFORMATION

As is customary, the Town has partnered with Prosper ISD Transportation and will offer free shuttle service, to and from the festival, from Reynolds Middle School (700 N. Coleman).  As parking will be limited and road closures expected, please plan to take advantage of the shuttle ride. As the event draws closer, check here for traffic details and specific road closure information.  

Learn more about traffic HERE.

FAQS

  • What is the event date, time and location?
    • The event will be held outdoors on Saturday, December 1, 2018, from 2 p.m. to 6 p.m., at Prosper Town Hall (200 S. Main Street) in Downtown Prosper.
  • Where should I park?
    • Please plan to park at Reynolds Middle School (ADDRESS) and ride the free shuttle to and from the event. Public parking will be limited. To accommodate the parade, roads and entrances will be closed to the public from —- p.m. until —- p.m.
  • Will there be road closures to accommodate the festival?
    • Yes, the anticipated timeline is:
      • TBD
  • Is this a dog friendly event?
    • Dogs are not allowed at the Prosper Christmas Festival.
    • Vendors and sponsors are not permitted to have a dog/s in their booth.
  • Is there a bad weather policy?
    • The Prosper Christmas Festival is a rain or shine event. However, if the weather becomes severe or threatening, Town officials will make a final determination. If the event is postponed or cancelled due to weather, no refunds will be issued.
  • Where is parking for participants in the Rotary Club/Lions Club Parade?

BOOTH AND CRAFTER FAQS

  • What time is booth set and take down?
    • Sponsors must set up may between 8:00 a.m. and 11:00 a.m.  Set up may begin NO earlier than 8:00 a.m. All vehicles must be relocated to the assigned parking area as soon as they are unloaded or by 1:00 p.m. Crafters and non-profit organizations are allotted one parking space.
    • Check-in deadline is 11:00 a.m.
    • All booths are required to be open between 2:00 p.m. and 6:00 p.m.
    • Dismantling may begin after 6:00 p.m. and must be completed by 9:00 p.m. Upon conclusion of the event, vehicles will be allowed back into the event site for loading at the discretion of the Prosper Police Department.
  • What is the event date, time and location?
    • The event will be held outdoors on Saturday, December 1, 2018, from 2:00 – 6:00 p.m., near Town Hall (200 S. Main Street) in Downtown Prosper.
  • Do I need additional insurance coverage?
    • Yes, for the duration of the event, all participants in the Prosper Christmas Festival, including vendors and sponsors, are required to list the Town of Prosper, 200 South Main Street, Prosper, TX 75078, as an ADDITIONAL INSURED on their insurance policy. The Town requires a copy to be provided with your application in order to be considered for participation. You are encouraged to check with your insurance agent or broker, or an independent contractor specializing in this area, for details about this additional coverage.
      • The Town of Prosper minimum liability insurance requirements for vendors are:
        • Liability And Medical Expenses – Limit $1,000,000 per occurrence
        • Products or Other Than Products – Limit $1,000,000 per occurrence
        • List Town as “additional insured.”
  • Why do I need additional liability insurance? 
    • As a concessionaire, exhibitor or vendor, specialty vendor insurance can help protect you against lawsuits. Your business will be protected against bodily injury and property damage claims that may arise from operations, premises, products, completed operations, advertising or personal injuries.
    • For more information about Certificates of Insurance, contact your Insurance Agency or a company specializing in vendor, exhibitor, or special event insurance.
  • What if I do not have a product to sell?
    • …………………………………………….
  • Is there a bad weather policy?
    • The Prosper Christmas Festival is a rain or shine event. However, if the weather becomes severe or threatening, Town officials will make a final determination. If the event is postponed or cancelled due to weather, no refunds will be issued. 
  • Is there an application deadline?
    • Yes, applications are due no later than September 15, 2018.
  • Where should I park?
    • Vehicles must be relocated to the assigned parking area as soon as unloaded or 1:00 p.m., whichever comes first. Crafters and non-profit organizations are allotted one parking space.
  • How early may I dismantle the day of the event?
    • Dismantling may begin after 6:00 p.m. and must be completed by 9:00 p.m. “Dismantling” includes tearing down your booth and removing trash and litter. Upon conclusion of the event, vehicles will be allowed back into the event site for loading at the discretion of the Prosper Police Department.
  • What is the booth size and fee?
    • A 10X10 Craft booth is $100 if paid by 9/15/18.
    • A 10X10 Non-profit Organization’s Booth is $60 if paid by 9/15/18.
      • Booth rates increase 10% on 10/1/2018
      • Booth rates increase 20% on 11/1/2018
  • What supplies do I need to bring?
    • All vendors/exhibitors shall provide a 10X10 canopy/tent, tables, chairs, any extension cords, lighting, etc., power will be provided by the Town.  Feel free to decorate in the holiday spirit! Also, please be prepared to make change.
  • Are space heaters and personal generators permitted in my booth? 
    • No, space heaters and personal generators are prohibited.
  • Is there access to electricity in my booth? 
    • Yes.
  • How are booth locations determined?
    • Booth locations are allocated at the discretion of the festival staff on a first come, first served basis, depending on whether or not the applicant meets all requirements. Written confirmation will be sent via email when your application has been approved (after paperwork is received and payment has been made).
  • What type of merchandise may be sold?
    • Acceptable vendor merchandise includes original art, handcrafted items, and/or high quality gift items. Kits, novelty items, and ready-to-purchase items from discount retailers are not permitted, unless specifically approved.
  • Whom may I contact with questions? 

Sponsor FAQS

For more information about being a Prosper Christmas Festival Sponsor click here.

  • What time is booth set and take down?
    • Sponsors must set up may between 8:00 a.m. and 11:00 a.m.  Set up may begin NO earlier than 8:00 a.m. All vehicles must be relocated to the assigned parking area as soon as they are unloaded or by 1:00 p.m. Crafters and non-profit organizations are allotted one parking space.
    • Check-in deadline is 11:00 a.m.
    • Dismantling may begin after 6:00 p.m. and must be completed by 9:00 p.m. Upon conclusion of the event, vehicles will be allowed back into the event site for loading at the discretion of the Prosper Police Department.
  • What is the event date, time and location?
    • The event will be held outdoors on Saturday, December 1, 2018, from 2:00 – 6:00 p.m., near Town Hall (200 S. Main Street) in Downtown Prosper.
  • Is there a bad weather policy?
    • The Prosper Christmas Festival is a rain or shine event. However, if the weather becomes severe or threatening, Town officials will make a final determination. If the event is postponed or cancelled due to weather, no refunds will be issued. 
  • Do I need additional insurance coverage?
    • Yes, for the duration of the event, all participants in the Prosper Christmas Festival, including vendors and sponsors, are required to list the Town of Prosper, 200 South Main Street, Prosper, TX 75078, as an ADDITIONAL INSURED on their insurance policy. The Town requires a copy to be provided with your application in order to be considered for participation. You are encouraged to check with your insurance agent or broker, or an independent contractor specializing in this area, for details about this additional coverage.
      • The Town of Prosper minimum liability insurance requirements for vendors are:
        • Liability And Medical Expenses – Limit $1,000,000 per occurrence
        • Products or Other Than Products – Limit $1,000,000 per occurrence
        • List Town as “additional insured.”
  • Why do I need additional liability insurance?
    • As a concessionaire, exhibitor or vendor, specialty vendor insurance can help protect you against lawsuits. Your business will be protected against bodily injury and property damage claims that may arise from operations, premises, products, completed operations, advertising or personal injuries.
    • For more information about Certificates of Insurance, contact your Insurance Agency or a company specializing in vendor, exhibitor, or special event insurance.
  • Are space heaters and personal generators allowed in my booth?
    • No, they are prohibited.
  • Is there access to electricity in my booth?
    • Yes.
  • How are sponsor space locations determined?
    • Booth locations are allocated at the discretion of the festival staff.  Applications are considered by sponsorship level, on a first-come, first served basis.  You will receive written confirmation via email when your application has been approved.
  • Does an application guarantee a booth space?
    • An application is considered complete when the paperwork has been submitted and approved and payment has been received.
  • May I have a Santa Claus in my booth?
    • The Town of Prosper has the exclusive right to select the Santa Claus for the festival who shall be the sole Santa Claus at the event.
  • Who should I contact with questions?

Food Vendor FAQS

  • Are hair restraints required?
    • Yes, this includes hairnets, ball caps or others hats.  They are required in food preparation areas.
  • Can I use reusable items?
    • No.  Reusable items such as ceramic plates, metal silverware or glass cups may not be provided for consumer use.
  • If I wash my hands, can I handle food without gloves.
    • NO.  Bare hand contact with food is prohibited. Gloves may be worn and all food items must be handled with a serving utensil.
  • Do I need a food service thermometer?
    • Yes, food service thermometer must be present in the food preparation area. Thermometers must be metal stem and accurate within 2° Thermometers shall also be located in all refrigeration and freezer areas.
  • What are the condiment requirements?
    • Condiments provided for the customer’s use including onions, relish, sauces, peppers, catsup, mustard, etc., shall be dispensed as single serve packets or from squeeze-type, shelf-stable containers.
  • Can I bring home preparation food?
    • No, home preparation of food is not permitted.  Proof of origination or purchase of food products may be requested on site.
  • Can I give consumers ice?
    • No, ice will only be allowed for use with snow cones.  Ice for snow cones  must remain in original bags until use. Ice storage containers of chilled cans or bottles must have open drains to prevent submergence in melted ice.
  • What is Person-In-Charge Responsibility?
    • The Person-In-Charge (PIC) is directly responsible for the safe and sanitary operation of the temporary food service operation to protect public health. You are responsible for complying with all applicable food service requirements and for and training your support staff/volunteers.
    • The PIC must be able to identify the seven major food allergens and any foods they sell/serve that contain the allergens. The major food allergens are: milk, egg, fish (including crustaceans), tree nuts, wheat, peanuts, &
    • The inspecting Environmental Health Specialist may “test” your knowledge of food safety, focusing on items in this As the PIC, you should be capable of answering questions about the rules, requirements, and temperatures in this packet. If the inspector determines during the inspection that the PIC is not knowledgeable of the food safety rules or presents a danger to public health, the license may be suspended or revoked.
  • What are the hand washing requirements?
    • A convenient hand washing facility shall be available within the food preparation or in a location approved by Health & Food Safety. Example
    • Flowing water must be provided. The set up shall consist of an insulated container with a spigot that can be turned to allow potable, clean warm water to flow; a wastewater container; soap; disposable towels and a waste receptacle. You may not use cloth towels for hand
    • Hand sanitizer is not a substitute for hand washing. You may only use hand sanitizer after washing your hands.
  • Are certified food managers required?
    • No.  A Certified Food Handler is required for at least one person to be in the booth during all food operations.

Any other questions can be directed to the Town of Prosper’s Health and Code Compliance Supervisor, Megan Johnson via email or at 972-569-1157.